CONSTITUTION – ONA-LAC CANOE CLUB

Ona-Lac Canoe Club

Constitution,

Revised April 2021

Contents
Article 1: Name
Article 2: Purpose
Article 3: Definition of Terms
Article 4: Objectives
Article 5: Membership
Article 6: Executive Officers
Article 7: Board of Directors
Article 8: Standing Committees
Article 9: Finances and Records
Article 10: Meetings
Article 11: Quorum and Voting
Article 12: Nominations and Appointments
Article 13: Amendments and Repeals Ona-Lac Canoe Club Constitution

Article 1: Name
The name of the organization, as constituted, shall be the Ona-Lac Canoe Club.
Article 2: Purpose
To establish, operate and maintain a canoe club and to promote safe and enjoyable
paddling and wind surfing through educational, recreational and competitive programs for its
members and within the community.
Article 3: Definitions of Terms
In this Constitution, unless the context otherwise requires:
3.1 “OLCC” means Ona-Lac Canoe Club
3.2 “Club” means Ona-Lac Canoe Club
3.3 “Board” means the Board of Directors of the OLCC

3.4 “Director” refers to the people who constitute the Board including the Immediate Past-
Commodore

3.5 “Executive” means Executive Officers of the Ona-Lac Canoe Club
3.6 “Section” means Canoe, Kayak, Stand Up Paddle Board), Paddle Boat and any future
activity as defined by the Board.
3.7 “Member” is any person who has been accepted for membership by the OLCC, has paid
the required fees and is actively involved in the activities of the club.
3.8 “Member in Good Standing” is any member against whom there are no disciplinary
actions and whose membership has not been revoked.
3.9 “AGM” means Annual General Meeting Ona-Lac Canoe Club CONSTITUTION
Page 3 of 11

Article 4: Objectives
4.1 To recognize and encourage water safety and environmental awareness as the
cornerstones of club activity.
4.2 To establish and maintain formal affiliation with local, provincial and national
organizations and to gather and disseminate information to members and to the community.
4.3 To utilize the kayaking, canoeing, wind surfing,sprint boating and dragon boating
standards of the Provincial organizations and other governing bodies:
4.3.1 To encourage members to progress through the levels of technical achievement.
4.3.2 To encourage members to become certified leaders.
4.3.3 To provide instruction/coaching to members and where practicable to offer these
programs to the community.
4.4 To organize paddling and wind surfing programs in each area of member interest and
for all levels of member interest.
4.5 To provide adequate facility and equipment resources to accommodate member needs.
4.6 To share OLCC expertise with local organizations and to establish community
partnerships when they meet the objectives of the Club.
4.7 To organize and operate special and social events for the enjoyment of members and
the community. Ona-Lac Canoe Club Constitution
Page 4 of 11

Article 5: Membership
5.1 Membership Type:
5.1.1 Full Membership: A full membership shall entitle each member, and their spouse and
child(ren) under 18 years old, to the use of all club equipment, services and programs as
defined by each Section of the OLCC.
5.1.1.1 Vote Count: A Full Membership, regardless of number of persons in any member’s
family, or any other thing, provides for only one(1) vote count at any meeting of members.
5.1.2 Associate Membership: An associate membership shall entitle the member to
receive club newsletters, and support the club in meeting it’s objectives, as defined by the
Annual Plan. Associate Memberships do not permit the use of club equipment and do not
provide access to club facilities, ie the beach or sauna building.
5.1.2.1 Vote Count: An Associate Member does not have voting rights at any meeting of
members.
5.2 Member Classification:
5.2.1 Regular: Members 16 years of age and older.
5.2.2 Youth: Children of member(s) up to 15 years of age. Must be accompanied by a
parent or adult while at the club.
5.3 The Board of Directors shall approve the membership fees prior to the Open House of
the new season.
5.4 Membership privileges are not transferable.
5.5 A member must be in good standing three months prior to the AGM in order to vote at
the meeting.
5.6 Privileges:
5.6.1 Suspension: Any Director of the Board shall have the authority to impose a
temporary suspension on any member guilty of infringement of Club rules and regulations.
The Board, including the person who made the suspension, will meet as soon as possible to
decide whether any further action, including revocation of membership is necessary. The
suspended member has the right to attend the meeting.
5.6.2 Revocation: For just cause, the Board shall have the right to revoke the membership
of, or refuse admittance to membership, any individual where the Board has determined
that the person’s conduct is detrimental or deemed to be injurious to the character and
interests of the Club or any of its members. Ona-Lac Canoe Club CONSTITUTION

Article 9 Finances and Records
9.1 The fiscal year-end: Shall be December 31st.
9.2 Annual Financial Review:
The accounts and records of the Treasurer shall be audited once per year by a person with
suitable qualifications or by two members of the club approved by the Executive or Board. A
complete financial statement including the audited report shall be submitted by the
Treasurer to the Members at the AGM.
9.3 Spending:
9.3.1 Where appropriate, section and committee co-chairs will submit a budget to utilize as
approved by the Board.
9.3.2 New expenditures that were not included in an approved budget are subject to Board
approval.
9.3.3 Reimbursement requires that the claim be accompanied by a OLCC payment voucher
plus an invoice or receipt.
9.3.4 No member shall receive any remuneration for his or her services to the Club, unless
approved by the Board. Ona-Lac Canoe Club CONSTITUTION

Article 10: Meetings
10.1 Annual Meeting:
10.1.1 The annual meeting shall be held in the spring at a time and date to be determined
by the Board. A second meeting may be called in the fall.
10.1.2 Agenda items shall include a presentation of Financial Statements; reports of
Executive Officers, Section Co-chairs and Standing Committee Chairpersons; the election
of Officers and Board members; general business; and amendments to the Constitution.
10.1.3 Amendments to Constitution: Changes to the Constitution must be submitted to
the secretary at least 30 days prior to the annual General Meeting.
10.1.4 Notice of amendments to the Constitution are to be received by OLCC members at
least one week prior to the AGM.
10.1.5 New amendments may be placed on the agenda of the annual meeting if approved
by 3 members of the executive. Such motions shall require a two-thirds majority to pass.
10.2 General Meetings:
10.2.1 Meetings shall be defined as meetings duly called and convened by the Executive for
the purpose of dealing with a specific item or items of an important nature.
10.2.2 Notice of a General Meeting giving particulars of subject(s) to be discussed, time,
date and place of meeting, shall be circulated to the general membership at least seven
days in advance of the meeting.
10.3 Executive Committee Meetings:
Regular executive meetings shall be scheduled monthly. Additional executive meetings
shall be called at the discretion of the Commodore as business of the OLCC warrants.
10.4 Board of Directors’ Meetings:
10.4.1 Board meetings shall be scheduled three times per year.
10.4.2 Additional Board meetings may be scheduled if required
10.5 Meeting Procedures:
10.5.1 Except as stated otherwise, meetings shall be conducted under the rules of
parliamentary procedure.
10.5.1 Where so approved and directed by the Board, meetings, including but not limited to
Annual Meetings, General Meetings, Executive and Director’s Meetings, may be conducted
using Video conferencing, video chat, telephone or any other remote voice or video
communication system. Ona-Lac Canoe Club Constitution

Article 11: Quorum and Voting
11.1 Quorum at Meetings:
A quorum for the purpose of conducting business of the OLCC at an annual or general
meeting shall consist of 10% of the voting membership.
11.2 Voting:
11.2.1 Except as otherwise required, all resolutions and items of business shall require a
majority of the votes cast at a meeting.
11.2.2 For In-Person votes, voting shall be done by show of hands unless a majority of
voting members present request a secret ballot.
11.2.3 Online voting software may be used, including for the election of Directors by
Members, so directed by the Board of Directors.
11.2.4 Members not present at a vote are not eligible to vote.
11.2.5 One regular membership is entitled to one (1) vote count, regardless of number of
persons in that member’s family or present at any meeting.
Article 12: Nominations
Method of Nominations:
12.1 A Nominating Committee chaired by the Vice-Commodore shall prepare a slate of
nominees for the election of the Officers and Board Members at the Annual Meeting.
12.2 A member wishing to hold office may request that their name be added to the slate at
any time prior to the meeting. A member can also be nominated for any position at the
AGM. Ona-Lac Canoe Club CONSTITUTION

Article 13: Amendments and Repeals
The Ona-Lac Canoe Club Constitution is subject to change. The Constitution may be
amended or repealed at the Annual General Meeting or a General Meeting provided that
there is a quorum of 10% of members present in person and a majority of members voting
in favour, either in person or via proxy. Any member may propose an amendment in writing
to the secretary at least 30 days before any such meeting. The Board of Directors will
review the proposed amendments. The Secretary shall notify all Members of such proposed
amendment or repeal by mail, email, or telephone.

ONA-LAC CANOE CLUB – CONSTITUTION

END

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